Privacy Policy

1. Introduction

KidsValley Academy (“the School,” “we,” “us,” or “our”), located at Kuaripukhuri, Dalgaon Block, Darrang, Assam, is committed to protecting the privacy and personal information of our students, parents, staff, and website visitors. This Privacy Policy explains how we collect, use, store, and protect your information in compliance with the Information Technology Act, 2000, and its associated rules.

2. Information We Collect

We collect the following types of information:

2.1 Student & Parent Information

• Student name, date of birth, gender, Aadhaar number, and photograph
• Parent/guardian names, occupation, contact numbers, email addresses, and residential address
• Previous academic records, transfer certificates, and birth certificates
• Medical information relevant to student welfare (allergies, conditions)
• Financial information for fee processing (bank details, payment records)

2.2 Website Visitor Information

• IP address, browser type, device information, and operating system
• Pages visited, time spent, and referral sources
• Information submitted through contact forms or inquiry forms
• Cookies and similar tracking technologies (see Section 7)

3. How We Use Your Information

• Processing and managing student admissions and enrolment
• Maintaining academic records, attendance, and progress reports
• Communicating with parents about academic performance, fees, and school events
• Ensuring student safety and managing health emergencies
• Processing fee payments and maintaining financial records
• Complying with regulatory requirements (SEBA, state education board, RTE)
• Improving our website and services through usage analytics
• Responding to inquiries submitted through our website

4. Information Sharing & Disclosure

We do not sell, trade, or rent personal information to third parties. We may share information only in the following circumstances:

• With SEBA and government education authorities as required for affiliation and compliance
• With transport service providers for safe student commute (limited to necessary details)
• With medical professionals in case of health emergencies
• When required by law, court order, or government authority
• With authorized school management software providers who process data on our behalf under strict confidentiality agreements

5. Data Security

We implement appropriate technical and organizational measures to protect personal information against unauthorized access, alteration, disclosure, or destruction. These measures include secure storage of physical records in locked cabinets, password-protected digital systems, restricted access based on role, regular data backups, and staff training on data protection practices. However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

Student academic records are retained for a minimum of 10 years after the student leaves the school, as required by education regulations. Financial records are retained for 8 years. Website visitor data and inquiry form submissions are retained for 2 years. After the retention period, data is securely deleted or anonymized.

7. Cookies & Tracking

Our website uses essential cookies to ensure basic functionality. We may also use analytics cookies to understand how visitors interact with our site. You can control cookie preferences through your browser settings. Disabling cookies may affect some website functionality.

8. Children's Privacy

As an educational institution serving children from Nursery to Class 10, we are especially committed to protecting minors' information. All student data is collected with parental/guardian consent during the admission process. We do not knowingly collect personal information from children through our website without parental consent. Photographs and names of students are published on the website or social media only with prior written parental consent.

9. Your Rights

Parents and guardians have the right to:

• Access the personal information we hold about their child
• Request correction of inaccurate or incomplete information
• Withdraw consent for non-essential data processing (e.g., photo publication)
• Request deletion of data where legally permissible
• Lodge a complaint regarding data handling practices

To exercise any of these rights, please contact our office in writing or email us at info@kvacademy.in.

10. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any external websites you visit.

11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. Any changes will be posted on this page with an updated “Last updated” date. We encourage you to review this page periodically. Continued use of our services after changes constitutes acceptance of the updated policy.

12. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us: